WashTrac is a complete wash control and management platform that combines secure activation, real-time equipment control, offline reliability, activity tracking, department billing, automated reporting, and remote visibility in one purpose-built system.
WashTrac replaces shared access, paper logs, and disconnected equipment with one system that controls the wash, records every activation, and gives management a complete operational view.
Assign access by employee, department, vendor, or temporary user and maintain a clear record of every approved activation.
Automatically record the date, time, user, department, site, and result of each wash without relying on handwritten logs.
Apply saved cost-per-wash values to department activity for accurate internal billing, chargebacks, and accountability.
Start with one wash bay and expand across multiple sites, controllers, departments, users, and report schedules from one platform.
WashTrac combines local equipment control with cloud management. The controller operates the wash in real time, while the web platform manages access, monitoring, reporting, billing, configuration, and multi-site visibility.
Control access by user or department, track usage automatically, and calculate wash costs for internal billing and accountability.
Receive daily, weekly, bi-weekly, or monthly activity and billing reports automatically by email, with CSV exports available anytime.
Manage multiple wash bays, controllers, sites, departments, and users from one dashboard with centralized reporting and oversight.
The local controller continues validating users and operating the wash during internet outages, then synchronizes activity when connectivity returns.
WashTrac uses a dedicated local controller for real-time equipment operation and a connected management platform for visibility, configuration, and reporting. This architecture keeps the wash responsive and dependable while giving management access from anywhere.
Wash activation, equipment outputs, wash-busy detection, safety inputs, queue handling, and start retries are managed locally at the site.
Authorized users can continue operating the wash during an internet outage without depending on a cloud connection for every activation.
Managers control users, sites, billing values, schedules, reports, monitoring, and maintenance functions through the WashTrac web platform.
Remote diagnostics, device commands, software updates, live input status, and relay testing help support installation and ongoing maintenance.
WashTrac keeps the employee experience simple while the controller handles real-time wash operation, safety inputs, queue behavior, activity logging, and cloud synchronization behind the scenes.
Managers assign secure 4-digit codes to employees, departments, vendors, or temporary users from the web platform.
Users enter their code at the WashTrac terminal. The local controller validates access and starts the wash through the connected equipment interface.
WashTrac monitors real wash status, manages queued activations, records the outcome, and maintains a complete activity trail.
Activity synchronizes to the cloud for dashboards, billing totals, CSV exports, scheduled reports, and multi-site management.
WashTrac turns every activation into usable operational data. Review user activity, department totals, site performance, usage trends, billing values, and complete wash history from one reporting system.
Every successful wash can be recorded with date, time, code, name, department, site, and result.
See exactly how many washes each department used and calculate totals using your saved cost per car values.
Send polished reports by email, schedule automatic delivery, or export usage history for internal review.
Visualize activity by department, top wash codes, and busy time periods so usage patterns are easy to spot.
WashTrac gives managers remote visibility into wash availability, current operating state, queued washes, device health, connectivity, activity, safety status, and lockout settings.
Monitor connection status, last heartbeat, software state, and controller activity so you know whether each WashTrac system is operating and syncing correctly.
Enable or disable access, initiate authorized remote washes, manage connected equipment, and support service operations from the maintenance platform.
Automatically restrict wash activation outside approved hours or disable access immediately when a bay is closed, being serviced, or unavailable.
Maintain remote visibility and synchronization through Wi-Fi or LTE connectivity while local wash operation remains available offline.
This live view demonstrates how WashTrac presents system availability, wash control status, lockout state, E-STOP condition, and individual bay status in one clear operational display.
Tell us about your wash equipment, locations, users, reporting requirements, and operational goals. We’ll review your setup and help determine the right WashTrac configuration for your organization.